In most organizations or companies training is a policy and it is important to ensure that all training is completed and records are kept of employee compliance with requirements. By integrating the LMS and policy management environments the overall value of both systems can be enhanced.
To more efficiently manage employee learning, companies have increasingly turned to employee training tools such as learning management systems (LMS) to move learning to a centralized, virtual location. LMS applications are designed to take the time and cost out of manual delivery, administration, tracking and reporting of employee training and development out of companies’ hands.
TotalCompliance, a policy and procedure software developed by ComplianceBridge, and learning management systems work in remarkably similar and compatible ways to enhance the value of LMS.
Training Employees With an LMS
An LMS is designed to address the issues typically associated with traditional employee training methods. Before, it was a time-consuming process – both in preparation by trainers and time away from their normal work schedules by employees. The process of learning new material also goes much faster now; training sessions don’t need to be squeezed in around different schedules and commitments. Previously, this had resulted in an inconsistent learning experience in which each employee was not guaranteed equal delivery of the content. These issues were compounded by the issue of cost for companies who also needed to provide training materials and trainers for the entire time.
An LMS gives employees a much more effective learning experience that has the added benefit of being affordable for companies. LMS applications can be used for a variety of occasions, but are a great resource for onboarding and training employees. Managers have assurances that every employee has the same onboarding experience and is exposed to consistent, current materials.
LMS applications are also good ongoing employee training tools. Having the ability to create and disseminate the same materials company-wide helps employees have a unified impression of their company’s values, mission and culture. Human resource departments have the ability to present a highly curated and homogenous message through their policies which ensures greater employee engagement and buy-in. When all employees are on the same page, it strengthens company culture overall.
Basic Features of an LMS
Cloud-Based System: Being accessible by employees in a widely distributed company or working remotely is very important. Any employee training tools requiring installation or hardware will be unable to sufficiently reach the entire company.
Creation of Training Materials: To save time preparing and transferring materials to a new system, an LMS should be able to manage the creation and updating of e-training materials including assessments.
Messaging and Notifications: Communications relating to the creation, distribution and training of content should be managed within a LMS instead of another system.
Progress Tracking and Analysis: LMS applications must be able to collect and consolidate information related to training including exam results and completion rates. Administrators and trainers also need the tools to turn this raw data into reports.
Data Storage: E-learning materials and other resources take up a lot of data. An LMS must be able to keep all materials as well as a historical archive of older files for reference.
Training Employees With TotalCompliance Integrated with LMS
TotalCompliance, as a Policy and Procedure Management system, is a great supplement to an LMS. It embodies the features and benefits of employee training tools with a strong focus on maintaining a knowledgeable, compliant workforce. At each stage of training, TotalCompliance works to augment and expand the value an LMS.
An LMS gives companies a way to deliver training materials in a fast, orderly and uniform manner. Files, documents, policies, quizzes and supplementary materials are stored and organized in one central location. An LMS should be able to deliver these materials in a variety of file formats and document types to give trainers the greatest level of customization and flexibility in their training methods.
Updates and amendments to training materials should be easy to make and subsequently communicate to employees in the system. This will create a learning environment where employees always have an equal learning experience with the most current content. This will also help companies give trainings in a way that makes sure all employees in a particular role will do their jobs in the same manner.
TotalCompliance works very similarly to an LMS at the delivery stage – with a few added features. TotalCompliance will make delivery a seamless process, allowing you to target the distribution of content to a particular audience. Entire departments, roles or groups of employees can be specified. New materials and updates can also be delivered company-wide.
TotalCompliance supports many different types of files delivered in a variety of formats including Word, Excel, PowerPoint, PDF, HTML, Videos, JPG, text and Internet Links. While this platform is designed for policy and compliance training, that can be a wide and fluid description for the types of content it is equipped to send. Fill-in forms, checklists, surveys, request forms, safety analyses, employee reviews and more can be delivered to employees, giving employee training tools a lot of flexibility.
An LMS eases the manual effort and preparation of administrators and trainers. Administrators should be able to manage their preparation and configuration of content from within the system. Creating materials, quizzes and other content digitally is one of the biggest ways that an LMS can save companies money while also creating historical log of updates and revisions for future reference.
TotalCompliance gives administrators and trainers a lot of helpful tools for developing successful training materials and content. Several people can work on a single version of each document with the ability to assign specific tasks during this stage. Quizzes and exams can be configured with an extensive degree of detail. TotalCompliance has over a dozen test metrics you can use to make exams to test comprehension. Questions can be fill-in-the-blank, multiple choice, yes/no, true/false or short answer. Questions can also be weighted and have follow-up questions to further customize the training experience and yield more detailed results.
Employee training with an LMS should be a much easier and fluid process for both employees and trainers. Because these systems are typically cloud-based, employees can work from anywhere and still be able to access training content and take exams. Since training doesn’t need to occur from one location, companies won’t need to coordinate training sessions or classes.
LMS applications are ideal employee training tools for distributed companies and those with remote workers. Employees will not be taken away from their normal workloads as frequently or for as long. If the team is spread out, they won’t have to travel for trainings. Learning the material can happen at each employee’s own pace, resulting in better retention of the content.
Employee training on TotalCompliance comes with all the ease and accessibility of an LMS. Employees have access from anywhere to all documents and other materials they’ve been given permission to view – the system controls access to keep more sensitive content secure. In the system, policies and other related documents can be linked to one another to speed up search and intake. Quizzes ensure training is progressing successfully. Employees can work on exams over several sessions, updating answers before submittal.
Progress Tracking & Reporting
Learning management systems save significant time processing and monitoring employee training. Training information will be consolidated all in one place, saving time, money and manual effort of trainers collecting and evaluating quizzes. Monitoring performance and creating performance assessments should be a feature of the program, making it easy to identify areas where messages aren’t being clearly communicated and improvements need to be made.
Reporting and analytics should be able to provide a clear snapshot of employee training on a company-wide basis, detailing for upper management how well-equipped employees are for their job roles.
Not only is training information consolidated in a central location in TotalCompliance, progress tracking can happen in real-time. Before employees have even officially submitted a quiz, trainers can see how they have answered questions and where they’re stuck. Trainers can also see more generally how all employees are performing as their results come in. Companies will be able to give issues a more proactive response with better performance tracking.
Customized reports in TotalCompliance will give companies a more in-depth analysis of how well employees comprehend policies, regulations, laws and other required training materials. These reports can become very granular, exposing weak points as well as ensuring that a company is fully compliant with industry regulations and laws and is prepared for an audit.
TotalCompliance Can Be Your Answer to Employee Learning
TotalCompliance by ComplianceBridge is equipped with the employee training tools your organization needs to sufficiently manage e-learning. Employee training will be easier, more cost-effective and more streamlined with our efficient delivery system, content creation tools, real-time progress tracking and in-depth reporting. Schedule a demo with us today, and learn about a better way to train your employees!